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We're Hiring! Office Administrator

Updated: Oct 4, 2023




Calgary Lock and Safe is currently one of the fastest growing companies in the industry. We are a team of security specialists that pride ourselves on quality workmanship and exceptional customer service.


We are comprised of a group of individuals who work together to expand our knowledge and support each other as we all build on the success of one another and the company as a whole. We have built ourselves on our core values. We strive to be the best by hiring individuals who are relentless learners, energetic professionals, those who show intentional kindness and have surprising compassion. We strive to maintain these core values and hire those who best represent all of these components as a whole.


We ask that you set aside 10 minutes, during which you will have no interruptions or distractions, and simply follow the instructions to complete the short 2-page survey alongside your Indeed application. This is a survey, not a test: no passing or failing. The purpose of this survey is to help us understand how we can work and communicate together at an efficient level when you come on board with us!


Please note that only applicants who have completed the survey will have their application processed!


Please click on or copy/paste the following link:


Essential Job Functions:

  • Responsible for assisting in the recruitment of new employees, including the preparation of job postings, offer letters, and onboarding documentation

  • Assist the Payroll Department with benefits administration and the accuracy of employee absences

  • Responsible for day-to-day office administration, including maintaining office supplies, coordinating training, planning staff events, and assisting management where necessary

  • Assist with preparing and scanning bank deposits, and ensuring customer payments are accurately recorded and reconciled

  • Assist with taking customer credit card payments over the phone as needed

  • Responsible for ensuring compliance requirements are met and kept up-to-date

  • Responsible for filing and maintaining internal documents as required

  • Assist in providing back-up on phones as needed

  • Assist in other areas of the business as needed

Requirements:

  • High school graduate or G.E.D equivalent

  • 1-3 years of Office Administration experience

  • Must possess a valid driver’s license and have access to reliable transportation

Assets:

  • Experience with recruiting and onboarding new employees

  • Experience working with multiple companies and intercompany transactions

  • Experience using ESC software, or experience with an ERP software system

  • Experience working with multiple departments

  • WHMIS & First Aid

Other Skills/Abilities:

  • Strong analytical skills

  • Strong attention to detail

  • Strong oral and written communication

  • Ability to seek out relevant information

  • Ability to multi-task, prioritize, and stay organized

  • Intermediate skill level in Microsoft Excel

  • Ability to learn new software with ease

  • Must have the ability to work under conditions of frequent interruptions. Must be able to be patient with others, have the ability to listen, and be able to work comfortably under pressure

Hours of Work:

  • 8-hour shifts; 8:00 to 17:00 with ½ hour unpaid lunch (plus two unpaid 15-minute breaks)

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.


Job Type: Full-time


Salary: $18.00-$20.00 per hour


Benefits:

  • Company events

  • Extended health care

  • On-site parking

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Calgary, AB T2E 7Z5: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 1 year (required)

Language:

  • Fluent English (required)

Work Location: In person


Application deadline: 2023-09-22 Expected start date: 2023-10-02

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